Job Description

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Admissions, Events, and Outreach Coordinator for Graduate College - Boca Raton, FL.

Summary of Responsibilities:

Event Planning and Management:

Serve as project manager for event planning by:

• Working with the Graduate College’s marketing and communication team to create promotional materials.

• Securing dates, locations, and catering.

• Coordinating participation of leadership.

• Developing invitation lists and managing distribution (print and online).

• Creating and managing event budgets.

• Working with vendors, ordering supplies, and securing audio-visual support and photographers.

• Organizing décor, recruiting volunteers, and designing event programs.

• Preparing registration lists.

• Oversee event execution.

• Prepare pre and post event analysis, assessing opportunities and making recommendations for continuous improvement. Implement enhancements based on feedback and analysis to ensure events meet the highest standards of excellence.

Recruitment and Admissions Support:

• Work closely with the Graduate College’s marketing team to prepare advertising materials and promotional campaigns, including catalogs, websites, and printed materials.

• Advise prospective and current students on program offerings, application processes, and general inquiries.

• Provide cross-functional support to the admissions department, utilizing systems such as Banner, OnBase, CAS and admissions platforms.

• Complete application review, troubleshooting, and processing during peak periods.

Outreach and Engagement:

In collaboration with the Director of Admissions and Enrollment Management:

• Identify local, regional, national, events, recruitment fairs, and growth opportunities for prospective student engagement.

• Build and maintain relationships with academic departments, Florida Atlantic offices, companies, and external organizations to enhance recruitment efforts.

• Represent the Graduate College at education and professional career fairs, as well as other sponsored events.

• Conduct group presentations for prospective students of varying sizes, ensuring engaging and informative experiences.

• Collaborate with community partners and alumni networks to extend the reach of graduate recruitment efforts.

• Perform other job-related duties as assigned, supporting the overall goals of the Graduate College.

The Graduate College at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks:

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program -

• Flexible work arrangement plans -

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day -

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.


Experience in recruitment and retention, admissions, event planning with project management and operations required.


Preferred Qualifications/Skills:


A master’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.


Experience in a university setting.

Salary:

$50,000 - $55,000 per year.

College or Department:

GC: Graduate Enrollment Management

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.

Application Deadline:

2025-02-24

Special Instructions to Applicant:

This position eligible for flex scheduling under the discretion of the supervisor.


APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter


OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.


PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.


REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.


As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.

Job Tags

Remote job, Holiday work, Full time, Local area, Outdoor, Flexible hours, Afternoon shift, Monday to Friday,

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