Comoto Holdings is America’s largest and fastest-growing omnichannel platform in the powersports aftermarket-products industry; dedicated to advancing the experience of powersports enthusiasts across the globe. Comoto’s brands, RevZilla, Cycle Gear, J&P Cycles, REVER, and Common Tread, deliver premium products, dedicated expertise, engaging media, and passionate customer support of the powersports community, through best-in-class e-commerce and retail experiences.
*This is a hybrid position that will require 3 days per week in our Philadelphia office location.*
Forget the humdrum. If you're a relentlessly resourceful, laser-focused, and hyper-organized administrative powerhouse who's ready to shift into high gear, your next adventure awaits. At Comoto, we're not just keeping pace with the powersports industry – we're revving its engine and blazing new trails. As the Executive Assistant supporting our Chief Technology Officer and Chief Operations Officer, you won't just be managing schedules; you'll be the vital co-pilot in driving the innovation that propels us forward.
Imagine being the strategic linchpin that empowers our top leaders to break barriers and redefine what's possible in powersports. You'll be more than an assistant – you'll be an indispensable partner, tackling both the intricate details and the big-picture challenges that come with leading cutting-edge technology and seamless operations. Your ability to anticipate needs, streamline workflows, and master complexity will directly contribute to our ability to innovate faster and deliver exceptional experiences to our riders.
Are you the agile, analytical, and detail-devoted Executive Assistant who thrives in a dynamic environment? Can you orchestrate multiple priorities with precision, turning potential chaos into seamless execution? Do you see challenges as opportunities to showcase your exceptional problem-solving skills? If you're ready to leave the ordinary behind and play a crucial role in shaping the future of powersports, we want to hear from you.
Our Executive Assistant Will Support:
General Executive Support
Provide high-level support to maximize the effectiveness of executive leader, this includes Work across departments with both leadership and other administrative support team members to maximize efficient workflows
Prepare meeting materials, coordinate and schedule meetings, prepare and deploy correspondence, project management, and data gathering and reporting.
Schedule Management
Assist the executives with managing and prioritizing their daily workload and adjust throughout the week to account for revised priorities.
Manage complex calendars while planning and ensuring that meetings and daily schedules are followed and conflicts are professionally handled.
Work cross-functionally with other executive administration to ensure strong meeting management
Communications
Proofread, edit, and draft emails, SOPs, vendor agreements, meeting slides, agendas, announcements, and notes.
Send company-wide communications on behalf of the executive
Travel & Accounting Support
Arrange air and ground travel, hotel accommodations, as well as the creation of comprehensive and detailed itineraries.
Coordinate PO activities, Invoice management, Coupa submissions, expense reports, and other general accounting functions to support the executive and broader team
Project Management and Team Administrative Support
Support executive and team with general project management work
Plan and execute onsite and offsite events and meetings; some travel may be required
Ensure accountability of key stakeholders in projects, meetings, etc.
Our Executive Assistant Has:
Strong technology skills, including the following or similar programs:
Google Suite products (calendars, docs, sheets, slides, etc)
Virtual meeting technology (Meets/Zoom)
Project management software - Jira/Confluence
Concur Expense Management (or other expense program)
Slack
Smartsheets
All your information will be kept confidential according to EEO guidelines.
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